Conditions of Participation

 

praelocutio.exordium.prolusio [p.e.p.]

 

These Conditions of Participation apply to all participants accepted into the praelocutio.exordium.prolusio [p.e.p.] residency programme.

 

The programme is organised by Inštitut abeceda.abeceda, Dunajska cesta 10, 1000 Ljubljana, Slovenia, operating as .abeceda Institute, hereafter referred to as the Organiser.

 

 

1. Acceptance and Confirmation

 

Admission to p.e.p. is subject to formal acceptance by the Organiser.

 

Following acceptance, applicants are invited to confirm their participation within the stated deadline.

 

Confirmation of participation constitutes a commitment to the programme and acceptance of these Conditions of Participation.

 

If confirmation and/or the required first payment is not received within the stated deadline, the Organiser may release the participant's place.

 

Where a collective applies, acceptance relates to the project and collective membership presented in the application. Material changes to the composition of an accepted collective should be communicated to the Organiser and may require approval where they substantially affect the proposed project or its realisation.

 

 

2. Participation Fees and Payment

 

The applicable participation fee is stated in the application information and confirmed upon acceptance.

 

A one-time administrative fee applies to confirmed participants and is charged in addition to the participation fee. Where payment by instalments is agreed, the administrative fee is payable with the first instalment.

 

Where payment by instalments is selected, the participant remains responsible for the full agreed participation fee according to the communicated payment schedule.

 

Failure to meet the agreed payment schedule may result in suspension or termination of participation.

 

Scholarships, reductions, or alternative payment arrangements apply only where confirmed in writing by the Organiser.

 

 

3. Withdrawal and Refunds

 

Once an accepted applicant has confirmed participation, participation and administrative fees are non-refundable.

 

This applies in the event of:

– withdrawal before or after the programme has commenced;

– withdrawal during the programme;

– non-attendance or partial participation;

– cancellation by the participant;

– inability of the participant to complete the programme.

 

Where payment by instalments has been selected, withdrawal or non-attendance does not release the participant from the remaining agreed payment obligations.

 

These provisions remain subject to any mandatory rights available under applicable law.

 

Nothing in this section limits any statutory right of withdrawal, reimbursement, or other mandatory consumer right that may apply under applicable law. Where such a statutory right applies, it prevails over these Conditions.

 

 

4. Programme Participation and Commitment

 

p.e.p. is conceived as an integrated, process-oriented residency combining online seminars, independent and collective artistic development, experimentation, testing, production, and public presentation.

 

Participants are expected to:

– attend and actively engage with scheduled programme activities relevant to their participation;

– present and discuss their artistic practice and developing project;

– meet communicated artistic, technical, production, and administrative deadlines;

– provide materials and information requested for the development, production, presentation, and documentation of their work;

– communicate professionally with mentors, collaborators, other participants, technical personnel, venues, and the coordination team;

– arrive adequately prepared for scheduled rehearsals, testing, installation, technical preparation, and public presentation.

 

Participants are responsible for informing the Organiser as early as possible of circumstances affecting their participation or the feasibility of their project.

 

 

5. On-Site Residency and Public Presentation Period

 

For p.e.p. I, the on-site residency period takes place in Bled, Slovenia, from 14–25 June 2027.

 

This period includes access to open rehearsal, testing, development, and preparation time and culminates in one week of scheduled public presentations as part of Bled Contemporary Music Week VII.

 

Participants are not automatically required to be present for every day of the entire 14–25 June period. They are required to attend their assigned presentation, installation, technical preparation, rehearsal, testing, and other programme activities communicated as necessary for their project.

 

Use of additional open rehearsal and development time is optional unless otherwise communicated in relation to the requirements of a particular project.

 

Exact arrival requirements, technical calls, rehearsal times, presentation dates, and other compulsory activities will be communicated according to the final production schedule.

 

 

6. Programme Schedule and Changes

 

The Organiser may make reasonable changes to the programme where required by artistic, academic, organisational, logistical, technical, or other circumstances.

 

Changes may include adjustments to:

– seminar dates or times;

– mentors, moderators, or collaborators;

– programme sequence or format;

– presentation schedules;

– venues;

– festival activities;

– online or in-person delivery.

 

Where possible, participants will be informed of significant changes in advance.

 

Reasonable adjustments that do not materially alter the overall character of the residency do not constitute cancellation of the programme or automatically give rise to a right to reimbursement, subject to applicable mandatory law.

 

 

7. Project Development, Technical Requirements and Feasibility

 

p.e.p. supports experimental and interdisciplinary projects whose final form may develop substantially during the residency. Projects may include performances, installations, sonic environments, instruments, interfaces, software, participatory situations, technological systems, prototypes, exhibitions, laboratories, publications, or other experimental formats.

 

Participants are responsible for providing accurate and sufficiently detailed technical and production information by the deadlines communicated by the Organiser.

 

This may include, where relevant, dimensions, spatial requirements, installation and dismantling requirements, equipment lists, electrical and network requirements, software and hardware specifications, performer or collaborator requirements, setup time, audience configuration, accessibility considerations, and any known safety or technical risks.

 

The Organiser may require a project or component to be modified where its proposed realisation is unsafe, unlawful, technically unfeasible, incompatible with available spaces or resources, or would create unreasonable risks for participants, staff, audiences, venues, equipment, or third parties.

 

Elements presenting particular electrical, structural, fire, technical, environmental, health, or other safety risks may only be used where approved in advance and where any necessary permits, supervision, insurance, or safety measures are in place.

 

Late or materially incomplete technical information may limit the Organiser's ability to realise the proposed presentation in its originally intended form.

 

 

8. Spaces, Equipment and Technical Resources

 

Access to particular spaces, performers, instruments, equipment, materials, technical systems, production personnel, or other resources cannot be guaranteed unless expressly confirmed by the Organiser.

 

Where available resources differ from those initially anticipated, participants may be required to adapt the scale, format, spatial configuration, technical requirements, instrumentation, software or hardware setup, or mode of presentation of their project.

 

The Organiser will provide reasonable coordination within the resources available to the programme but is not obliged to purchase, hire, manufacture, or provide specialised equipment, materials, performers, technicians, or other resources unless this has been expressly agreed in writing.

 

Open rehearsal and development space does not automatically include dedicated technical personnel, performers, production support, or exclusive use of a venue.

 

Participants bringing personal equipment, instruments, prototypes, computers, technical systems, or other materials remain responsible for their appropriate transport, installation, use, insurance, and removal unless otherwise agreed in writing.

 

 

9. Collaborative Work and Temporary Working Groups

 

p.e.p. may involve temporary ensembles, working groups, collaborative testing, shared technical development, or other forms of cooperation between participants.

 

Participation in such collaborative activity does not by itself transfer copyright, authorship, ownership, or other intellectual property rights between participants.

 

Where a new work, system, prototype, software component, recording, or other material is jointly created, participants are responsible for clarifying among themselves any authorship, ownership, licensing, crediting, or future-use arrangements that extend beyond the ordinary activities of the programme.

 

The Organiser does not determine ownership disputes between participants unless it is itself a party to a separate written agreement concerning the relevant work.

 

 

10. Public Presentation

 

Participants develop their work toward public presentation within the programme and Bled Contemporary Music Week.

 

The precise form of public presentation is determined through the development and production process and may include, among other formats, a performance, installation, demonstration, exhibition, listening situation, prototype presentation, participatory event, lecture-performance, screening, presentation, or another format appropriate to the project.

 

The Organiser does not guarantee that a project will be presented in exactly the form, scale, venue, technical configuration, or duration originally proposed in the application.

 

Where the original form cannot reasonably be realised, the participant and Organiser may develop an adapted or alternative mode of public presentation.

 

Where no safe and technically feasible form of a particular project component can reasonably be achieved, that component may be omitted. This does not by itself constitute cancellation of the overall residency or automatically give rise to a right to reimbursement, subject to applicable mandatory law.

 

Participation in p.e.p. does not guarantee publication, external dissemination, future presentation, commercial production, acquisition, or presentation by any third-party institution, festival, publisher, gallery, platform, or organisation unless separately confirmed in writing.

 

 

11. Travel, Accommodation and Personal Arrangements

 

Participants attending the programme in person are responsible for their own travel, accommodation, insurance, visas, meals, local transportation, and related personal arrangements unless explicitly stated otherwise in writing.

 

Participants joining online programme activities are responsible for ensuring adequate internet access, equipment, software, and technical setup required for participation.

 

Participants are responsible for obtaining insurance appropriate to their circumstances, including travel and insurance for valuable personal equipment where relevant.

 

 

12. Public Programme Information

 

p.e.p. includes public artistic, educational, research, and festival activities.

 

Information necessary for presenting and documenting the programme may therefore be made publicly available, including:

– participant and collective names;

– biographies and professional affiliations;

– titles and descriptions of artistic projects;

– programme and presentation credits;

– photographs and other materials supplied for programme purposes.

 

Such information may appear in programme books, publications, websites, press materials, social media, festival communications, professional documentation, and institutional archives.

Further information is provided in the p.e.p. Privacy Policy.

 

 

13. Photography, Recording and Documentation

 

Programme activities, seminars, rehearsals, testing sessions, installations, presentations, performances, discussions, and festival activities may be photographed, filmed, audio-recorded, livestreamed, or otherwise documented for purposes connected with the presentation, communication, professional documentation, and archival record of p.e.p., Bled Contemporary Music Week, and associated .abeceda activities.

 

Such documentation may remain publicly accessible as part of the artistic, research, educational, institutional, and historical record of the programme.

 

Where a specific use requires additional permission or licensing, this will be addressed separately.

 

 

14. Intellectual Property and Third-Party Rights

 

Participants retain copyright and other intellectual property rights in their original artistic work, research, software, systems, designs, prototypes, texts, recordings, and other original contributions unless otherwise agreed in writing.

 

By participating in the programme, participants grant the Organiser a non-exclusive, royalty-free right, to the extent that they are legally entitled to grant such rights, to present, perform, display, demonstrate, record, reproduce, communicate, and archive materials and artistic contributions submitted or created for programme purposes, solely to the extent reasonably necessary for the development, presentation, professional documentation, communication, promotion, and institutional archiving of p.e.p. and its associated festival activities.

 

This authorisation does not transfer copyright or ownership of the participant's work to the Organiser.

 

Participants are responsible for ensuring that materials, software, recordings, images, samples, texts, designs, technologies, or other content submitted or used by them do not unlawfully infringe third-party rights and for obtaining any necessary permissions or licences.

 

Participants using open-source software, third-party software, licensed media, datasets, samples, proprietary technologies, or other protected material remain responsible for complying with the applicable licences and terms of use.

 

Publication, commercial exploitation, distribution, or extended reproduction of a participant's work beyond ordinary programme presentation, communication, and documentation will be subject to separate arrangements where required.

 

 

15. Professional Conduct and Responsibility

 

Participants are expected to maintain professional, respectful, responsible, and academically and artistically ethical conduct throughout the programme.

 

Serious misconduct, harassment, repeated disruption, plagiarism, material misrepresentation, intentional infringement of third-party rights, unsafe conduct, deliberate misuse of equipment or facilities, or substantial breach of programme obligations may result in restriction or termination of participation.

 

Where appropriate, the participant will be informed of the issue and given a reasonable opportunity to address it.

 

Termination resulting from a serious breach by the participant does not automatically create a right to reimbursement, subject to applicable law.

 

 

16. Cancellation or Material Changes by the Organiser

 

If the Organiser cancels the programme in its entirety before its commencement and does not provide a substantially equivalent replacement programme, participation fees already paid for the cancelled programme will be refunded.

 

If the programme is permanently discontinued after it has commenced, any reimbursement relating to programme components not delivered will be determined in accordance with applicable mandatory law and taking into account the part of the programme already provided.

 

The Organiser is not responsible for independently incurred travel, accommodation, visa, insurance, transportation, equipment, material, or other personal costs arising from cancellation or programme changes, except where such responsibility cannot lawfully be excluded.

 

Where circumstances outside the Organiser's reasonable control affect individual seminars, personnel, venues, technical resources, rehearsal periods, presentations, festival activities, or practical components, the Organiser may provide an alternative schedule, format, venue, technical arrangement, resource, or comparable programme activity where reasonably possible.

 

 

17. Privacy and Data Protection

 

Personal data is processed in accordance with the p.e.p. Privacy Policy and applicable data protection legislation.

 

 

18. Applicable Law and Mandatory Rights

 

These Conditions and participation in the programme are governed by the laws of the Republic of Slovenia, without prejudice to any mandatory consumer protection or other rights applicable to the participant under Slovenian, EU, or other mandatory law.

 

Nothing in these Conditions is intended to exclude or restrict rights that cannot lawfully be excluded under applicable consumer or other mandatory legislation.

 

If any provision of these Conditions is found to be invalid or unenforceable, the remaining provisions remain applicable to the extent permitted by law.

 

 

19. Contact

 

Questions concerning these Conditions may be addressed to:

.abeceda Institute
Legal entity: Inštitut abeceda.abeceda
Dunajska cesta 10
1000 Ljubljana
Slovenia
Tax number: 70408653
Registration number: 6016316000
info@abeceda.io
www.abeceda.io

 

 

Version: 20 August 2026
Effective from: 20 August 2026